From: The Underground: Student Organization Resources Center
Date: April 15
Subject: Special Announcement: Annual Registration for 2026-2027 Starts May 1st


Annual Registration Special Addition

Annual Registration for 2026-2027 is almost here!

Each year, all student organizations are required to submit the annual registration form in order to be recognized by the university and to be eligible to access: (1) SGA funding, (2) SOVO Fair participation, and (3) campus space reservations in EMS. 

Annual registration begins May 1st and ends June 1st. 

Visit the Annual Registration information page to learn more about the process.

Officer Transition

  • Only the president of your organization for the start of the 2026-2027 academic year can complete annual registration. Make sure you’ve got your officers in place BEFORE completing the form.
  • Officer transition is a critical time for your organization! Make sure that new officers know their roles and responsibilities and have the information and access they need to be successful. 
  • Check out the Student Organization Officer Transition Guide for more information on planning and executing successful officer transitions

Updating RamsConnect, Membership, Constitution, and More

  • You MUST update your RamsConnect group page prior to completing annual registration.
  • Be sure to update your members and officers to correctly reflect your current rosters.
  • Review and Update your organization’s constitution. If your constitution is several years old it may be outdated and should be updated to reflect how you currently operate. Key things to include:
    • Non-Descrimination and Hazing Prevention statement
    • Membership and officer information including how someone becomes a member or officer, how to remove members, rights, access, and responsibilities
    • Procedures - how the organization operates, amendments to constitutions/rules, elections, etc
  • Review and update your mission statement.
  • HIGHLY SUGGESTED:  Add a LOGO! Having a club’s logo on RamsConnect can attract more interest and show that you're active. The default icon is pretty drab and leaves students wondering if anyone’s running the org.​​​​​​​
  • Use the RamsConnect Officer Training Page to learn more about managing your group page and all the tools you have at your fingertips.

Review the Student Organization Handbook

Take a few minutes to review the Student Organization Handbook, particularly if you are new officer or have never had the chance to before. 

Campus Safety and the Clery Act

To keep our campus safe and meet federal Clery Act requirements, VCU needs to know and report when student orgs regularly hold official activities at off-campus locations. During annual registration if you regularly use off-campus locations you'll report the names and addresses of these locations, as well as the frequency of the activities. See more information, including definitions on the Annual Registration Information Page

If you’ve prepared and completed the steps above, the annual registration form will only take a few minutes to complete.  After you submit the form our office will:

  • Review the form and your group page
  • Ensure that you have updated your group page, members, and officers
  • Check for your constitution and mission statement
  • If anything is missing or needs to be corrected you’ll receive an email through RamsConnect. Please follow up on those messages as soon as possible.

Finally, remember that failure to submit the form and follow up on any needed corrections will result in the organization being deactivated. Don’t lose your active status, complete registration in a timely manner.